If you have non-European citizenship, in order to come and work in Italy you will need to apply for a "work visa” (subordinate work for University Professors).
For obtaining this type of Visa, you will need to:
1. ask for a "Nulla Osta – entry clearance" - procedures are implemented by VIU
2. after the issue of your Nulla Osta, finalize procedures in your local Italian consulate/embassy for getting the Visa (check in advance the procedures required to schedule an appointment)
VIU will apply for Nulla Osta for Professors. In order to submit the application to the Prefettura di Venezia (local Office of the Italian Ministry of the Interior) through their website, Professors should provide the following information:
- scan of a valid passport
- your city of birth and the actual address of residency
- marital status
- the Italian consulate of reference (address), where you will finalize your Visa request (point 2)
The following documents must be handed in or sent by post to a translator indicated by VIU. They are also necessary for the Nulla Osta application but they need to be translated into Italian and legalized by the Italian Consulate in your own country before VIU can submit them to the Prefettura:
a) original PhD diploma or other relevant diploma
b) short CV (max. one page)
c) proof of employment in the home university: a signed letter to this effect by a competent office, for example, Office of the Provost, Office of Human Resources, stating that the individual is in employment at the university, since when (specific date please), and declaring professor's yearly income
d) Health insurance policy valid in Italy/EU and covering the whole period of stay (dates of validity and country of validity must be specified). The policy must include repatriation of the remains in case of death.
Once that documents a), b), c) and d) have been collected, you could deliver or send them to a translator identified by VIU, who will get them translated into Italian and legalized by the Consulate.
The translator will then send the documents to VIU.
VIU will submit the Nulla Osta application to the Prefettura.
Once the Nulla Osta is issued, it is sent electronically by the Italian Ministry to the consulate indicated by the Professor for the visa application.
The Professor could then proceed with the work Visa application. For the Visa issue the Consulate may requests other documents, therefore please check information on Visa issue on the Consulate website.
Once in Italy, within 8 working days after your arrival VIU will schedule an appointment at local Prefecture to sign the temporary working contract (Contratto di Soggiorno) and submit the Residency permit request.
Please, note that:
- The paperwork provided by VIU is relevant to your work here for a 15-week (105-day semester). You must leave Italy and the Schengen area by the expiry date of the visa issued. If you plan to stay in Venice, travel in Italy or in any other European or Schengen Area country, before or after the semester at VIU, you should seek advice at the Italian consulate and provide any additional justification they require for a longer stay in Europe beyond your contract at VIU. Please note that it is very, very difficult to obtain an extension on your visa once you have arrived in Italy.
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Visa for Researchers
If you have non-European citizenship, in order to come and carry out scientific research in Italy you will need to apply for a "research visa” visto per ricerca scientifica.
For obtaining this type of Visa, you will need to:
1. ask for a "Nulla Osta – entry clearance" - procedures are implemented by VIU
2. after the issue of your Nulla Osta, finalize procedures in your local Italian consulate/embassy for getting the Visa (check in advance the procedures required to schedule an appointment)
VIU will apply for Nulla Osta al lavoro art. 27 ter (ricerca presso università) for selected visiting researchers (see procedure at https://www.univiu.org/viu-life/visiting-researchers )
In order to submit the application to the Prefettura di Venezia – Sportello Unico Immigrazione (local Office of the Italian Ministry of the Interior) through their website, researchers should provide the following information to VIU:
- scan of a valid passport
- your city of birth and the actual address of residency
- marital status
- title of your PhD, date of issue and name of the institution where you earned it
- the Italian consulate of reference (address), where you will finalize your Visa request (point 2)
The following documents are also necessary for the Nulla Osta application but they need to be translated into Italian and legalized by the Italian Consulate in your own country before VIU can submit them to the Prefettura.
a) original PhD diploma
b) research proposal on letterhead of the researcher’s home institution, specifying the topic of the research, its link to Italy/Venice and VIU, a breakdown of the phases of research (one page)
c) proof of employment in the home university: a signed letter to this effect by a competent office, for example, Office of the Provost, Office of Human Resources, stating that the individual is in employment at the university, since when (specific date please), and declaring professor's yearly income, with specification of monthly stipend
d) if the research is funded by a scholarship, letter from the institution issuing the scholarship indicating the total amount of the scholarship, with specification of monthly stipend
N.B. If these documents are issued in the USA, please note that all signatures present on the above listed documents (PhD diploma included) must be notarized by a notary public
Once that documents a), b), c) and d) (if any) have been collected, you could deliver or send them to a professional translator. You could either choose one on your own or refer to VIU to get the contact details of the translators VIU has worked or still works with. The translator will get the documents translated into Italian and legalized by the Consulate.
The translator/the researcher will then send the documents translated and legalized to VIU.
The costs related to the translation, legalization and shipment of the documents will be paid by the researcher.
As soon as the documents are received, VIU will submit the Nulla Osta application to the Prefettura.
Once the Nulla Osta is issued, it is sent electronically by the Italian Ministry of the Interior to the consulate indicated by the researcher for the visa application.
The researcher could then proceed with the research Visa application (visto per ricerca scientifica tipo D) at the Consulate. For the Visa issue the Consulate may requests other documents, therefore please check information on Visa issue on the Consulate website.
Once in Italy, within 8 working days since the day of arrival in the country, the researcher must schedule an appointment at local Prefecture to sign the temporary work contract and submit the residency permit request.
It is the researcher’s responsibility to accomplish all the necessary procedures to comply with Italian immigration law once in Italy.
Please see the visiting researcher disclaimer for further information on the procedure and the documents needed.
