We are looking for a junior staff member to work in the Globalization Program office at Venice International University, contributing also to the Communications team of VIU.

The ideal candidate will have 1-3 years experience in:
- providing administration and organizational support to university programs
- dealing with international students and professors
- experience in event management and organization
- experience in web communications

Candidates should also have:
- excellent English, both written and spoken
- mother-tongue English speakers must be fluent in Italian, both spoken and written
- knowledge of other languages represented in the consortium would be a bonus (especially Japanese, Korean, Russian and Chinese)
Candidates should be sensitive to issues of interculturality and know the city of Venice well.

 

Job Description

Communications and multi-media
The successful candidate will:
Publish posts on VIU social media accounts on FB, Twitter, Instagram etc, creating content, providing regular updates about VIU activities, deadlines, news. Collate monthly statistics on engagement via social networks.
Coordinate calendar and shoot video interviews of professors, arrange editing with a professional
Conduct video-interviews with students and interns
Upload videos to VIU YouTube channel and ensure VIU multimedia platforms are up-to-date.
Coordinate publication of student guide online (gather course descriptions and updated syllabi from professors, liaise with graphic studio, etc.)

Logistics
Support to students in obtaining visas, nulla osta and permessi di soggiorno.
Coordinate accommodations on and off-campus for participants of Globalization Program.
Coordinate accommodations in apartments in the city for professors of Globalization Program.
Coordinate timetables: orientations, weekly schedule, exam schedule.
Ensure that classrooms and offices are correctly equipped - liaise with tech staff
Event organization – co-curricular activities
Opening ceremonies, closing ceremonies, VIUlectures.
Booking appropriate space on campus, arranging catering services, restaurant reservations, publicity, invitations etc.
Coordinate calendar of co-curricular activities liaising with the professors, making all bookings and logistical arrangements and communicating to the participants.

Administrative tasks
The successful candidate will contribute to administration of the Globalization Program by filing and archiving relevant documents and data in central servers according to VIU protocols.

The contract will be until the end of 2022 initially and will be considered for renewal.
Some national and international travel may be required.
Salary will be considered based on the skills and experience of the candidates.

Start date: as soon as possible.

Interested candidates should send a CV and covering letter to orla.mclaughlin@univiu.org